Opportunity Information: Apply for PAS UKRAINE 2022 11
The Professional Development and Exchange for Ukrainian Educators of Preservice Teachers opportunity is a U.S. Department of State grant run through the Public Affairs Section (PAS) of the U.S. Embassy in Kyiv. It funds one organization to design and deliver a structured professional development program for Ukrainian faculty who train future English language teachers at pedagogical colleges and universities. The core idea is to strengthen how preservice English language teachers are prepared in Ukraine by investing directly in the instructors who teach methodology and supervise teacher practice, while also building long-term professional ties between U.S. and Ukrainian institutions.
The funded organization is expected to run two connected components. First, it must provide a high-quality, coherent online professional development program for about 30 Ukrainian teacher-educators. The training topics are clearly defined and focus on practical, current needs in teacher preparation: effective methods for training new English language teachers, observation and feedback techniques used with preservice teachers, best practices for hybrid and virtual teacher education, and strategies for incorporating social-emotional learning into teacher training. Second, the program includes a short-term professional exchange to the United States of roughly three weeks for a smaller subset of participants (generally 8 to 10, with the broader notice also referencing 10 to 12). The U.S. exchange should be designed to give Ukrainian teacher-educators direct exposure to U.S. teacher education programs and allow them to interact with American experts and institutions in ways that can translate into ongoing collaboration.
PAS Kyiv plays an active role because the award is a cooperative agreement rather than a standard grant. That means the selected recipient will not operate independently; instead, it will consult closely with the Embassy throughout program design, implementation, and evaluation. PAS Kyiv will guide and provide feedback on professional development themes, advise on participant selection, help identify priority pedagogical colleges and universities, and provide structured feedback during the program and at completion. The grantee also has ongoing administrative responsibilities such as providing logistical support for the exchange (travel arrangements and in-country program support), maintaining required program account records, and implementing virtual follow-up activities after the exchange so participants can adapt and apply what they learned back in Ukraine.
The opportunity is framed around three main objectives. The first is direct capacity-building: provide meaningful professional development for instructors who educate preservice English teachers in Ukrainian higher education. The second is public diplomacy oriented: strengthen people-to-people ties between the United States and Ukraine through professional engagement and mutual learning. The third aims at sustainability and systems impact: build institutional capacity through longer-term, self-sustaining relationships and linkages between U.S. and Ukrainian organizations and individuals. Overall, the program is positioned as a platform for dialogue and American engagement with Ukrainian audiences through English language teaching and learning.
On funding and timing, the total amount available is up to $300,000 (subject to availability of funds), with one anticipated award. The performance period runs from October 1, 2022 through December 31, 2023, and proposed programs are expected to conclude by December 31, 2023. While the notice mentions the possibility of continuation funding beyond the initial period, that would be non-competitive and dependent on funding availability, strong performance, and a determination that continued support is in the Department of State’s interest.
Eligibility is limited to U.S. non-commercial organizations and U.S. academic institutions (public or private). Nonprofit applicants must qualify under 26 USC 501(c)(3). Registration requirements are strict: applicants must have an active SAM.gov registration and related identifiers (including NCAGE/CCR-related requirements described in the notice), and cannot be listed as debarred or suspended in the System for Award Management exclusion records. A key rule is that an eligible applicant may submit only one proposal; submitting multiple proposals will make all submissions technically ineligible.
The application package must be requested via email (KyivRELO@state.gov) or accessed through Grants.gov and the U.S. Embassy Kyiv website. Applications were due July 11, 2022. Submission formatting is unusually specific and must be followed: all documents in English, budgets in U.S. dollars, pages numbered, standard U.S. letter size formatting, and Word documents single-spaced in 12-point Times New Roman with 1-inch margins. The proposal narrative itself is capped at four pages and must be understandable even to reviewers who are not specialists, while still demonstrating the applicant’s capability to run online training and manage international exchange logistics.
The required application components include federal forms (SF-424 and SF-424A), a summary/cover sheet, the four-page proposal narrative, a budget justification narrative, and attachments such as one-page CVs for key personnel, letters of support from partners (if relevant), and a NICRA document if indirect costs are proposed under an established negotiated rate. The narrative is expected to cover the organization’s background and relevant experience (including prior U.S. Embassy or U.S. government awards), a problem statement, goals and measurable objectives, program activities and methods (a logic model if appropriate), a timeline, key personnel roles and level of effort, partners and sub-awardees, a monitoring and evaluation plan, and a sustainability or future funding strategy.
Budget expectations emphasize that the recipient must account for both program delivery and exchange management. The budget should reflect administrative capacity (staffing for travel and coordination, online platform or landing page support, and other management tasks) and include participant travel costs for the U.S. exchange. The notice flags that participant numbers are estimates and will be finalized with the Embassy, and it stresses a practical compliance point: during implementation, actual travel costs must be used rather than relying on proposal-stage estimates. There are also standard restrictions and compliance rules, including that award funds cannot be used for alcoholic beverages. Indirect costs require a NICRA, and organizations without a NICRA are generally capped at 10% for indirect charges as described. Pre-award costs are generally not allowed unless explicitly authorized by the Grants Officer in extraordinary circumstances, and applicants are instructed to assume such costs will not be approved.
In short, this opportunity funds one U.S. organization to run a blended professional development and exchange program for Ukrainian teacher-educators who train future English language teachers, pairing sustained online learning for about 30 participants with a three-week U.S. exchange for a smaller cohort, all under close collaboration with PAS Kyiv and with a strong emphasis on measurable capacity-building, institutional linkages, and follow-through after the exchange.Apply for PAS UKRAINE 2022 11
- The Department of State, U.S. Mission to Ukraine in the education sector is offering a public funding opportunity titled "Professional Development & Exchange for Ukrainian Educators of Preservice Teachers" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.900.
- This funding opportunity was created on Jun 10, 2022.
- Applicants must submit their applications by Jul 11, 2022. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $300,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
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Frequently Asked Questions (FAQs)
What is the "Professional Development and Exchange for Ukrainian Educators of Preservice Teachers" opportunity?
It is a U.S. Department of State funding opportunity administered through the Public Affairs Section (PAS) of the U.S. Embassy in Kyiv. It supports one organization to design and deliver a structured professional development program for Ukrainian faculty who train future English language teachers at pedagogical colleges and universities.
Who is the funder and which office runs the program?
The funder is the U.S. Department of State. The opportunity is run through PAS (Public Affairs Section) at the U.S. Embassy in Kyiv, which remains actively involved throughout implementation.
What is the main purpose of the program?
The core idea is to strengthen preservice English language teacher preparation in Ukraine by investing directly in the faculty who teach methodology and supervise teacher practice, while also building long-term professional ties between U.S. and Ukrainian institutions.
How many awards are expected under this opportunity?
One award is anticipated.
What is the total funding available?
Up to $300,000 (subject to availability of funds).
What is the performance period for the award?
The performance period runs from October 1, 2022 through December 31, 2023, and proposed programs are expected to conclude by December 31, 2023.
Is continuation funding possible after the initial period?
The notice mentions the possibility of continuation funding beyond the initial period, but it would be non-competitive and dependent on funding availability, strong performance, and a determination that continued support is in the Department of State's interest.
What type of award is this: grant or cooperative agreement?
This is a cooperative agreement, not a standard grant.
What does it mean that this is a cooperative agreement?
It means PAS Kyiv plays an active role. The selected recipient will consult closely with the Embassy throughout program design, implementation, and evaluation, rather than operating independently.
What role will PAS Kyiv play during the project?
PAS Kyiv is expected to guide and provide feedback on professional development themes, advise on participant selection, help identify priority pedagogical colleges and universities, and provide structured feedback during the program and at completion.
Who are the intended participants in Ukraine?
Ukrainian faculty who train future English language teachers at pedagogical colleges and universities, especially those who teach methodology and supervise teacher practice for preservice teachers.
How many Ukrainian participants should be included in the online professional development component?
About 30 Ukrainian teacher-educators.
What topics must the online professional development cover?
The training topics are defined in the notice and focus on practical needs in teacher preparation, including: effective methods for training new English language teachers; observation and feedback techniques used with preservice teachers; best practices for hybrid and virtual teacher education; and strategies for incorporating social-emotional learning into teacher training.
What are the required program components?
The funded organization is expected to run two connected components: (1) a coherent online professional development program for about 30 participants, and (2) a short-term professional exchange to the United States for a smaller subset of participants.
How long is the U.S. professional exchange component?
Roughly three weeks.
How many participants are expected to travel to the United States?
The exchange is for a smaller subset, generally 8 to 10 participants, with the broader notice also referencing 10 to 12. Final numbers are expected to be confirmed with the Embassy.
What should the U.S. exchange be designed to accomplish?
It should provide Ukrainian teacher-educators direct exposure to U.S. teacher education programs and enable interaction with American experts and institutions in ways that can support ongoing collaboration.
Are virtual follow-up activities required after the exchange?
Yes. The grantee is expected to implement virtual follow-up activities after the exchange so participants can adapt and apply what they learned back in Ukraine.
What are the program objectives described in the notice?
The opportunity is framed around three main objectives: (1) direct capacity-building for instructors who educate preservice English teachers in Ukrainian higher education; (2) strengthening people-to-people ties between the United States and Ukraine through professional engagement and mutual learning; and (3) sustainability and systems impact through longer-term, self-sustaining relationships and institutional linkages between U.S. and Ukrainian organizations and individuals.
How is sustainability expected to be addressed?
The program is positioned to build institutional capacity through longer-term, self-sustaining relationships and linkages. The application narrative is expected to include a sustainability or future funding strategy.
Who is eligible to apply?
Eligibility is limited to U.S. non-commercial organizations and U.S. academic institutions (public or private). Nonprofit applicants must qualify under 26 USC 501(c)(3).
Can for-profit organizations apply?
No. The notice limits eligibility to U.S. non-commercial organizations and U.S. academic institutions.
What registration and compliance requirements apply to applicants?
Applicants must have an active SAM.gov registration and related identifiers (including NCAGE/CCR-related requirements described in the notice) and cannot be listed as debarred or suspended in the SAM exclusion records.
How many proposals may an eligible applicant submit?
Only one proposal. Submitting multiple proposals will make all submissions technically ineligible.
How can an applicant access the application package?
The application package must be requested by email (KyivRELO@state.gov) or accessed through Grants.gov and the U.S. Embassy Kyiv website.
When were applications due?
Applications were due July 11, 2022.
In what language must the application be submitted?
All documents must be in English.
In what currency should the budget be prepared?
Budgets must be in U.S. dollars.
What formatting rules does the notice require for the application?
The notice specifies: pages must be numbered; standard U.S. letter size formatting must be used; and Word documents must be single-spaced in 12-point Times New Roman with 1-inch margins.
Is there a page limit for the proposal narrative?
Yes. The proposal narrative is capped at four pages.
Who is the proposal narrative supposed to be written for?
The narrative must be understandable to reviewers who are not specialists, while still demonstrating the applicant's capability to run online training and manage international exchange logistics.
Which federal forms are required?
The required components include SF-424 and SF-424A.
What other application components are required besides the federal forms?
The package includes a summary/cover sheet, the four-page proposal narrative, a budget justification narrative, and attachments such as one-page CVs for key personnel, letters of support from partners (if relevant), and a NICRA document if indirect costs are proposed under an established negotiated rate.
What information should be included in the proposal narrative?
The narrative is expected to cover: the organization's background and relevant experience (including prior U.S. Embassy or U.S. government awards); a problem statement; goals and measurable objectives; program activities and methods (a logic model if appropriate); a timeline; key personnel roles and level of effort; partners and sub-awardees; a monitoring and evaluation plan; and a sustainability or future funding strategy.
What kinds of administrative responsibilities does the recipient have?
The grantee has ongoing responsibilities including logistical support for the exchange (travel arrangements and in-country program support), maintaining required program account records, and implementing virtual follow-up activities after the exchange.
What does the notice say about participant numbers?
Participant numbers are estimates and will be finalized with the Embassy.
What does the notice say about budgeting for travel costs?
It stresses that during implementation, actual travel costs must be used rather than relying on proposal-stage estimates.
Are there any explicit spending restrictions mentioned?
Yes. Award funds cannot be used for alcoholic beverages.
How are indirect costs handled?
Indirect costs require a NICRA if an established negotiated rate is used. Organizations without a NICRA are generally capped at 10% for indirect charges as described in the notice.
Are pre-award costs allowed?
Pre-award costs are generally not allowed unless explicitly authorized by the Grants Officer in extraordinary circumstances, and applicants are instructed to assume such costs will not be approved.
What is the broader engagement goal of the program beyond training?
In addition to capacity-building, the program is positioned as a platform for dialogue and American engagement with Ukrainian audiences through English language teaching and learning.
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