Opportunity Information: Apply for SFOP0008093
The FY 2022 International Airport Arrival and Departure Program (Funding Opportunity Number SFOP0008093) is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) grant opportunity run through the Office of International Visitors (ECA/PE/V). It seeks one organization to design and operate an airport arrival and departure support service for participants in the International Visitor Leadership Program (IVLP), with an anticipated workload of roughly 1,000 service requests each year at a limited set of U.S. domestic airports. The goal is practical, on-the-ground assistance that helps IVLP visitors move smoothly through key travel points when they enter, transit, or depart the United States, particularly when they need help connecting to Washington, D.C. or to their assigned project hotels.
The funded program centers on “meet and assist” services at designated airports. On arrival, the award recipient is expected to meet IVLP participants and help them navigate the immediate logistics of landing in the U.S., including coordinating and facilitating transfers either onward to Washington, D.C. or to the appropriate hotel connected to their IVLP itinerary. The work is operational and service-oriented, focused on reducing confusion and delays and ensuring participants can connect safely and efficiently to their next destination. Because IVLP participants may arrive in groups or individually and may have varying levels of English proficiency or familiarity with U.S. travel procedures, the program is designed to provide consistent, reliable support that protects the integrity of the visitor experience.
A specific additional responsibility may apply in cases identified by ECA’s Community Relations Branch (ECA/PE/V/C/R). When the Community Relations Branch makes a written request, the award recipient must provide assistance inside the U.S. Customs and Border Protection (CBP) hall for individuals from specified countries as they complete immigration entry procedures. This is framed as targeted support, activated by written request, and implies the awardee must be prepared to staff and manage assistance in secure, high-stakes airport environments while coordinating appropriately with federal processes and airport rules.
The program can also include departure-side assistance. In some situations, the award recipient will be asked to help outgoing IVLP participants as they move through Transportation Security Administration (TSA) security checkpoints and connect to their international flights. This means the scope is not limited to arrivals; it also extends to helping participants successfully complete the final steps of their U.S. visit, including navigating security screening and finding the correct departures flow for international travel.
This opportunity is offered as a discretionary award using a cooperative agreement, which typically means the Department of State expects substantial involvement in program oversight or coordination during implementation compared with a standard grant. The funding listing is associated with CFDA number 19.402. The opportunity anticipates making a single award (Expected Awards: 1) with an award ceiling of $448,860, indicating one lead implementer will be selected to run the program rather than multiple regional or airport-specific awards.
Eligibility is open to a range of applicant types, including public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status (other than higher education institutions). The listing also notes an “Others” category with additional eligibility details referenced in the full announcement. A key compliance rule is that applicants may submit only one proposal under this competition. If the same applicant submits multiple proposals, every submission from that applicant will be deemed ineligible and removed from further review, so applicants need to consolidate their approach into a single, complete application package.
Important dates included in the source data show the opportunity was created on May 6, 2021, with an original closing date of July 19, 2021. Overall, the grant is geared toward an organization that can reliably provide high-volume, airport-based participant support services, coordinate closely with ECA offices when special assistance is required, and maintain the staffing, procedures, and partnerships needed to operate in busy airport environments while supporting the diplomatic and programmatic goals of IVLP.Apply for SFOP0008093
- The Department of State, Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "FY 2022 International Airport Arrival and Departure Program" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.402.
- This funding opportunity was created on May 06, 2021.
- Applicants must submit their applications by Jul 19, 2021. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $448,860.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education, Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education, Others (see text field entitled Additional Information on Eligibility for clarification).
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FAQs: FY 2022 International Airport Arrival and Departure Program (SFOP0008093)
What is the FY 2022 International Airport Arrival and Departure Program?
It is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) grant opportunity to select one organization to design and operate airport arrival and departure support services for participants in the International Visitor Leadership Program (IVLP).
What is the Funding Opportunity Number for this grant?
The Funding Opportunity Number is SFOP0008093.
Which office administers this opportunity?
The opportunity is run through the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), Office of International Visitors (ECA/PE/V).
What is the main purpose of the funded program?
The purpose is to provide practical, on-the-ground “meet and assist” support at designated U.S. domestic airports so IVLP participants can move smoothly through key travel points when they enter, transit, or depart the United States, especially when connecting to Washington, D.C. or their assigned project hotels.
How many awards does the program expect to make?
The opportunity anticipates making a single award (Expected Awards: 1).
What is the award ceiling?
The award ceiling is $448,860.
What type of award is this?
This is a discretionary award using a cooperative agreement.
What does it mean that the award is a cooperative agreement?
Based on the listing description, a cooperative agreement typically indicates the Department of State expects substantial involvement in program oversight or coordination during implementation compared with a standard grant.
What is the CFDA number associated with this opportunity?
The funding listing is associated with CFDA number 19.402.
Who is the program designed to serve?
The program serves International Visitor Leadership Program (IVLP) participants who may arrive individually or in groups and may have varying levels of English proficiency or familiarity with U.S. travel procedures.
What kinds of airports are included?
The work is expected to occur at a limited set of U.S. domestic airports designated for the program.
What is the anticipated annual workload?
The anticipated workload is roughly 1,000 service requests each year.
What are “meet and assist” services in this program?
“Meet and assist” services refer to staff meeting IVLP participants at designated airports and helping them navigate immediate post-landing logistics and other key travel steps, with the goal of reducing confusion and delays and supporting safe, efficient onward travel.
What arrival-side responsibilities are described?
On arrival, the award recipient is expected to meet IVLP participants and help them navigate landing logistics, including coordinating and facilitating transfers onward to Washington, D.C. or to the appropriate hotel connected to the participants’ IVLP itinerary.
Is the work primarily operational or programmatic?
The work is described as operational and service-oriented, focused on practical airport-based support and smooth travel connections while supporting the integrity of the visitor experience.
Does the program include support for participants in transit, not just initial arrival?
Yes. The stated goal includes helping participants move smoothly through key travel points when they enter, transit, or depart the United States.
Does the program include departure assistance as well as arrival assistance?
Yes. The opportunity notes that the program can include departure-side assistance in some situations.
What might departure-side assistance involve?
In some situations, the award recipient will be asked to help outgoing IVLP participants as they move through TSA security checkpoints and connect to their international flights.
Is assistance inside the CBP hall part of the required scope?
It may be required in specific cases. When ECA’s Community Relations Branch (ECA/PE/V/C/R) makes a written request, the award recipient must provide assistance inside the U.S. Customs and Border Protection (CBP) hall for individuals from specified countries as they complete immigration entry procedures.
When is CBP hall assistance activated?
CBP hall assistance is activated when the Community Relations Branch makes a written request.
Who identifies when CBP hall assistance is needed?
ECA’s Community Relations Branch (ECA/PE/V/C/R) identifies the cases and triggers support via written request.
What is the intent of providing assistance inside the CBP hall?
It is described as targeted support for individuals from specified countries as they complete immigration entry procedures, implying readiness to operate in secure, high-stakes airport environments while coordinating appropriately with federal processes and airport rules.
Does the opportunity indicate any special considerations about the participant experience?
Yes. It emphasizes consistent, reliable support because participants may arrive in groups or individually and may have varying English proficiency or familiarity with U.S. travel procedures. The service is meant to protect the integrity of the visitor experience.
What types of organizations are eligible to apply?
Eligibility is open to public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status (other than higher education institutions). The listing also includes an “Others” category with additional eligibility details referenced in the full announcement.
Can an applicant submit more than one proposal?
No. Applicants may submit only one proposal under this competition.
What happens if the same applicant submits multiple proposals?
If the same applicant submits multiple proposals, every submission from that applicant will be deemed ineligible and removed from further review.
What are the key dates listed for this opportunity?
The opportunity was created on May 6, 2021, with an original closing date of July 19, 2021.
Is this opportunity intended for multiple regional implementers or one lead implementer?
It is intended for one lead implementer, as the opportunity anticipates a single award rather than multiple regional or airport-specific awards.
What is the overall operational expectation for the selected organization?
The selected organization is expected to reliably provide high-volume airport-based support services, coordinate closely with relevant ECA offices when special assistance is required, and maintain the staffing, procedures, and partnerships needed to operate in busy airport environments.
What is the connection to Washington, D.C. mentioned in the scope?
The program highlights helping participants connect to Washington, D.C. or to their assigned project hotels as part of ensuring smooth onward travel after arrival and through key travel points.
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